Student Handbook

Welcome to Hillsboro Elementary Middle School! We are dedicated to providing all our students with an exemplary educational experience. We ask that all students and parents read through the content of this handbook to familiarize themselves with helpful information about HEMS.

District Wide Middle School Student Handbook

Future Changes

Administration of Schools

Athletics

All students participating in interscholastic athletics must have a current athletic physical form, concussion release form, and cardiac arrest form on file with the athletic department prior to participation in any tryout or practice. Forms may be submitted on Final Forms. Information regarding individual teams and expectations for student athletes may be found on the school’s website. See Williamson County Board of Education Policy 4.301 for additional information.

Custodial Issues/Parenting Plan

Custodial parents/guardians must inform the school immediately upon any changes in custody, especially court restraining orders. Non-custodial parents may contact the school regarding access to their student’s academic progress. All families with a parenting plan must have that plan on file with their child/children’s front office(s), along with any subsequent orders or changes to the parenting plan or court order establishing the primary residential parent. See Williamson County Board of Education policy 6.209.

Drug-Free Schools

Students shall not unlawfully possess, handle, transmit, use, be under the influence of, share, or sell drugs or any controlled substances in any way in school buildings, on school grounds, or on other grounds used for school purposes, (including parking lots or athletic facilities), on school buses, or at any school sponsored activity (See WCSB Policy 6.307).

Emergency Closings

Parents/guardians of Williamson County Schools students will receive school closure notifications by phone, text, email, mobile app, and social media. Visit the App Store or Google Play to download our app for free. Search for Williamson County Schools.

The district aims to notify parents/guardians and staff members of delays and cancellations by 9:00 PM the night before. If not possible, the district will begin notifying families as early as 5:00 AM the morning of the day school is closed.

Parents/guardians will be notified only at the main number on file in the phone notification system. If school is dismissed during the day, parents/guardians will receive notification to all of the phone numbers on file.

Extracurricular Activities, Clubs, and Organizations

All students will need to have a signed permission form before participation in any activity of a club or organization. Permission forms are located on the school website under the extracurricular tab.

Field Trips

Students may have the opportunity to participate in several field trips as extensions of classroom activities throughout the year. Teachers will notify parents/guardians concerning field trips and send home permission forms for parent/guardian's signature. The school must have on file written permission from the parent/guardian before a student may go on a field trip. If the written permission slip is not returned by the due date, the child will not be able to attend the field trip. Students will travel by bus to and from all off-campus trips. Any exceptions to this procedure must be approved by the principal. See the WCSB Policy 4.302 for more information.

Fire, Tornado, and Emergency Drills

See Williamson County Board of Education policy 3.202 for more information on emergency procedures.

Moment of Silence or Prayer

Tennessee State Law – (TCA 49-6-1004):

In order for all students and teachers to prepare themselves for the activities of the day, a period of silence of approximately one minute in duration shall be maintained in each grade in public schools at the beginning of each school day. The teacher shall not indicate or suggest to the students any action to be taken by them during this time but shall maintain silence for the full time. It is lawful for any teacher in any of the schools of the state to permit the voluntary participation by students or others in prayer. Nothing contained in this section shall authorize any teacher or other school authority to prescribe the form or content of any prayer.

Parent and Family Communication

Ongoing communication from school to home and from home to school is essential. Your ideas, questions, and concerns are important. Teachers, administrators, and some support staff have a WCS e-mail address. Although you may wish to communicate with your child’s teacher by e-mail, please be aware that e-mail is not always confidential. Please do not send time sensitive information by e-mail. It is our goal to return parent/guardian communication in all forms within 48 hours on Monday-Friday when school is in session.

Photography and Videography Guidelines

The WCS Communications Department has provided the following guidelines for parents regarding photography and videography in schools. The purpose of the guidelines is to address problems that have occurred at some schools when parents have taken pictures at school and posted them on online social media sites.

Parents are advised not to post on social media any pictures taken at school that include any children other than their own.
Picture-taking at non-public school events: These events occur before, during, and after school and include class parties, field trips, assemblies to which the public is not invited (ex. talent show during the day, etc.) Parents are encouraged to take photos/video of their own children but should not take photos/video of other children.
Picture-taking at public school events: This includes events that are open to the public such as Back to School Bash, Family Fun Night, etc. Parents may take photos at public school events that include other people's children but should avoid posting these photos to social media.

School Nutrition Program

See the WCS website (here) for more information about the school nutrition program.

Student Enrollment

All new students will register online using their Family Access account login. Contact the enrolling school with questions. Parents of returning students should submit the Back to School forms in Skyward each year. See WCS website (here) for more information about open enrollment and other enrollment options.

Student Fees

Visit the Students Fees page on the WCS website for more information about student fees.

Student Withdrawal

If a move or other circumstance requires a withdrawal from school, a withdrawal form must be completed, all WCS issued materials and devices must be turned in, and a student must be in good standing with the library and cafeteria. Once all requirements are met, a parent/guardian may withdraw a student from school. Contact your school for more information regarding withdrawal.

Textbooks

Parents and guardians shall accept full responsibility for the proper care, preservation, return, or replacement of textbooks and instructional materials, including Chromebooks. See Williamson County Board of Education Policy 4.401 for more information about textbooks and instructional materials.

Transportation

Bus Riders

Visit the Bus Routes & School Zones page on WCS website for information, policies, and practices regarding bus transportation.

Car Riders

Your school will communicate with you at the beginning of the school year regarding procedures for car riders.

Walkers/Bikers

Your school will communicate with you at the beginning of the school year regarding procedures for walkers and/or bikers.

Visitors to Schools

All visitors must enter and exit through the main office doors.
Parents/guardians, visitors, and volunteers must present photo identification to enter the building.
All visitors must sign in and out in the office and wear a visitor or volunteer sticker/badge at all times.
School personnel escort visitors touring the school.

See WCSB Policy 1.501 for additional information.

Student Academic Achievement

Academic Integrity

Academic excellence is a hallmark of Williamson County Schools, and we firmly believe that students should take pride in achieving success on their own merit while promoting honesty, integrity, and responsible conduct among all within the school community. We believe that the completion of an individual’s work provides the feeling of confidence and self-efficacy that helps them achieve ultimate success. As a community, we ask students to pledge to complete their work with academic integrity and take pride in the great accomplishment that comes with graduating from Williamson County Schools. School consequences could follow for any student violating our district integrity commitment.

Assessment

Three components play a critical role into every Williamson County Schools student’s educational program: a solid curriculum, effective instruction, and quality assessment. Curriculum, derived from state standards, defines what students need to know. Instruction is the practice of teaching each student that curriculum. Assessment is used to measure the student’s progress and mastery of what is being taught.

Please make every effort to have your student at school on time during assessment windows. No absences will be excused for family trips during these windows. You may view the district assessment resources here.

Attendance

Consistent attendance and punctuality is a cornerstone of student progress and success. If students repeatedly miss school or are often tardy, it puts them at risk for misunderstanding concepts that are taught and reinforced while they are not present. Additionally, student attendance is one of the categories the federal and state governments use to evaluate schools and assess whether or not they are making adequate yearly progress. Consistent attendance is a priority for Williamson County Schools.

Tardies and Early Dismissals

Students arriving after the start of school are tardy. See WCS website for start times and dates for Late Start Days.

Early dismissals are strongly discouraged within 30 minutes of the end of the school day due to the interruption of instructional time in classes and are a disruption to the regular dismissal process. Instructional time continues until dismissal. Office personnel must verify the identification of individuals when releasing a student. The parent/guardian must sign the student out in the office when the parent/guardian arrives to pick up the student, stating time and reason, and office personnel will call the student to the office when the parent/guardian arrives to pick up the student.

Parents/guardians must communicate in writing the permission for someone to pick up a student other than the parent/guardian. Office personnel will ask for a state-issued photo ID when someone comes to school to check out a student. Students may not be picked up from car services such as Uber and Lyft.  These companies prohibit minors from being transported alone.

Late arrival and early dismissal may be excused for the following reasons: (1) illness, (2) death in the family, (3) recognized religious holiday, (4) doctor or dentist appointment, or (5) principal approved emergency or exceptional circumstances.

Excused Absences

As detailed in Williamson County Board of Education Policy 6.200, excused absences include: (1) illness, (2) death in the family, (3) recognized religious holiday, (4) doctor or dentist appointment, or (5) Principal approved emergency or exceptional circumstances.

Written Documentation

The Williamson County School Board Policy 6.200 requires written parental or medical documentation for all absences, tardies, and early dismissals. This documentation ensures that school personnel are fully and accurately informed about your child. All absences are considered “unexcused” until a note is sent, preferably within 48 hours of the student’s return to school. The designation of an absence as “excused” is at the final discretion of the principal. When a student’s absences exceed 5 days per semester, a doctor’s note will be required to excuse all future absences. Notes are kept on file for the school year. Parents/guardians may also send an email with all appropriate information to the school’s front office.

Notes should state:

Child’s name
Teacher’s name
Date(s) of absence
Reason for absence
Doctor’s note attached (if applicable)
Parent or guardian signature

School Notification

In accordance with state guidelines for schools related to truancy, Williamson County Schools has implemented a three-tiered system to monitor attendance. Parents/guardians will be notified as unexcused absences accumulate (recorded) to proactively help with truancy concerns.

3 unexcused absences - parents/guardians will be notified via email or phone.
5 unexcused absences – Tier II truancy intervention begins, and a meeting will be held with family and school personnel. The team will create a contract to support the family and ensure subsequent school attendance. Follow-up meetings will be planned to monitor progress.
If the student continues to accumulate absences, Tier III of truancy intervention may be triggered and additional interventions, including potential juvenile court referral, will be established.
The Tennessee Department of Education Accountability Regulations (ESSA) defines students as "chronically absent" after 18 absences per year, regardless of excused or unexcused. Students who accumulate 18 or more absences will be considered “Chronically Absent” and reported to the state.

Grading System

See Williamson County Board of Education Policy 4.600 for information regarding the grading system.

Homework

Homework is defined as purposeful academic assignments given to students by teachers, which are to be completed outside of class time. See Williamson County Board of Education Policy 4.609 for more information on homework.

Response to Intervention (RTI)

A general education initiative, Response to Instruction and Intervention, or RTI, is a comprehensive framework for supporting students academically that focuses on high-quality instruction and evidence-based interventions. Instruction and intervention is tailored to meet the needs of the student through the use of initial screening data. Screening data come from assessments designed to identify student strengths and areas of need in reading, mathematics, and written expression.

Student Progress

Student performance may be accessed through Skyward Family Access for all students. Parents/guardians may request that a printed copy of their student’s report card be sent home each nine weeks. More information regarding student progress polices can be found in WCS Board of Education Policy 4.603.

Student Welfare

Communicable Diseases

No student shall be denied an education solely because of a communicable disease, and his/her educational program shall be restricted only to the extent necessary to minimize the risk of transmitting the disease.

When determining whether your child is well enough to attend school, please refer to the Williamson County Schools Illness Guidelines. Please note that your child should not be sent to school until he/she has been fever free for at least 24 hours without taking a fever reducing medication.

If the school nurse determines that your child needs to leave, we ask that you or an emergency contact pick up your child within the hour that you are called.

If you have any other questions regarding health services, policies or procedures, please visit the Williamson County Schools Health Services Site.

Immunizations

No students entering school, including those entering kindergarten or first grade, those from out-of-state, and those from nonpublic schools, will be permitted to enroll (or attend) without proof of immunization, as determined by the Tennessee Commissioner of Health. It is the responsibility of the parent(s)/guardian(s) to have their children immunized and to provide such proof to the school for which the student is to attend.

Exceptions, in the absence of an epidemic or immediate threat thereof, will be granted to any student whose parent/guardian files with school authorities the following:

A signed, written statement that such immunization and other preventative measures conflict with the parent’s or guardian’s religious tenets and practices, affirmed under the penalties of perjury;
A written statement from the student’s doctor excusing the student from immunization due to medical reasons;
Any student determined to be homeless, pursuant to federal law, may not be denied admission because of the student’s lack of immunization records due to being homeless.

Proof of exceptions will be in writing and filed in the same manner as other immunization records.

Medicines

The school nurse may only administer medications that are provided and authorized by the parent/guardian. Students should not have prescription or over-the-counter medicines on their person or stored in their locker. You can find the medication authorization form here.

Physical Examinations

Each student shall have a complete physical examination prior to:

Entering public school for the first time
Participation as a member of any interscholastic athletic team on an annual basis.

Cost of the examination shall be borne by the parent/guardian of the student. These records shall be on file in the student’s record.

Screening tests as required by the Tennessee Departments of Education and Health will be conducted. Parent(s)/guardian(s) will receive written notice of any screening result that indicates a condition that might interfere or tend to interfere with their student's progress.

In general, the school will not conduct physical examinations of a student without parental consent or by court order, unless the health or safety of the student or others is in question.

Student Discipline & Behavior

Corporal Punishment

Corporal punishment may be defined as physical contact and is distinguished from a reprimand, a suspension, or an expulsion. Corporal punishment shall not be administered as a method of correcting inappropriate behavior in Williamson County Schools per WCSB Policy 6.314.

Discipline

The following list of specific expectations and school consequences is not intended to be all-inclusive. Students will be subject to disciplinary action any time their behavior is disruptive, illegal, or inconsiderate of others. The specific consequences will be assigned by school administrator in accordance with policies outlined in this handbook and/or at the discretion of school administration based on the severity of the event.

Please recognize that these rules apply at all times while students are on campus and/or in proximity to the school campus, on school-sponsored field trips or events, on school buses, at school bus stops, and at any other time or place that your conduct may affect the safety and/or well-being of other students and/or staff during the school day. Students are responsible for following all rules and regulations contained in the Williamson County Board of Education’s policies, expectations communicated by school administration, and expectations contained in this handbook.

BULLYING, CYBERBULLYING, DISCRIMINATION, HARASSMENT, INTIMIDATION

See policies 6.300, 6.304, 6.304.1

It is the policy of the Williamson County Board of Education not to discriminate on the basis of sex, race, national origin, color, creed, religion, disability, or any other class protected by law in its educational programs, or activities as required by the referenced federal and state statutes.

Middle School Consequences

Middle school consequences could include a combination of the following: parent conference, ISS, restorative conferencing, ALC and/or court petition depending on the severity of the conduct.

DRESS CODE

See policy 6.310

Williamson County Schools student dress code supports equitable educational access for all students. A student’s appearance, including dress, must not disrupt the educational process, interfere with the maintenance of a positive teaching and learning climate, or compromise standards of health and safety.

Middle School Consequences

Middle school consequences could include parent conference, detention, or ISS depending on the severity of the conduct.

*Students arriving at school in excessive violation of dress code policy may receive automatic ISS for insubordination.

Illustration of the Dress Code

NUDE IMAGES

See policy 6.3041

Students shall not possess, show, or transmit nude images at school or at school events. In all cases of nude images, the administrator will contact the WCS Title IX Coordinator and law enforcement before proceeding with an investigation and disciplinary consequences.

Middle School Consequences

Middle school consequences will range from ISS to ALC with a court petition based on the severity of the conduct.

STUDENT ALTERCATIONS & ASSAULT

Altercations between students shall be resolved through the proper channels. Students are expected to seek conflict resolution from school principals, counselors, the STARS counselor, or teachers to resolve the problem before an altercation outbreak, fighting or verbal disputes. In addition, students are expected to refrain from physically contacting other students at school, even if they are doing so as friends. Pushing, shoving, wrestling, hitting, yelling, cursing, or not stopping a conflict when a faculty member intervenes causes a disruption to the school day regardless of the intent. If a student is involved in a student altercation (which also includes inciting, setting up, or causing the conflict), the student should be prepared to receive the consequences listed below; furthermore, the school may also file charges of assault or battery. Students are expected to walk away from altercations and seek an adult. Regardless of who starts an altercation, fight or verbal dispute, all participants should be prepared to face consequences as outlined below. When there is a chance to walk away, prevent, or stop an altercation, fight, or verbal dispute, students are expected to do so.

THREATS OF MASS VIOLENCE

A person who recklessly, by any means of communication, threatens to commit an act of mass violence in school property or at a school-related activity commits a threat of mass violence, a zero tolerance offense. 

"Mass violence” means any act which a reasonable person would conclude could lead to the serious bodily injury, or the death of two (2) or more persons. 

“Means of communication” means direct and indirect verbal, written, or electronic communications, including graffiti, pictures, diagrams, telephone calls, voice over internet protocol calls, video messages, voice mails, electronic mail, social media posts, instant messages, chat group posts, text messages, and any other recognized means of conveying information.

“School property” means any school building or bus, school campus, grounds, recreational area, athletic field, or other property owned, used, or operated by any local education agency, private school board of trustees, or directors for the administration of any school.

“Serious bodily injury” means bodily injury that involves:

(A) A substantial risk of death;

(B) Protracted unconsciousness;

(D) Protracted or obvious disfigurement;

(E) Protracted loss or substantial impairment of a function of a bodily member, organ or mental faculty; or

(F) A broken bone of a child who is twelve (12) years of age or less.

Middle School Consequences

This is a state zero-tolerance offense.

THREATS Other (NOT threats of mass violence)

Students should not threaten any member of the school community while on campus, at a school event, or off campus in a way that leaves a student fearful while on school grounds. A threat is defined as any expression of intent to harm someone. Threats can be spoken, written, emailed, or expressed in some other way.

Middle School Consequences

Middle school consequences could include parent conference, ISS, restorative conferencing, ALC and/or court petition depending on the severity of the offense.

VAPING/TOBACCO PRODUCTS

See Policy 1.803, 6.309

Students shall not be allowed to possess, smoke, or use vaping instruments or tobacco products in any form while on school property or while participating in a school-sponsored event, or while on school buses to and from school, or on school buses to and from school sponsored events. Possession of tobacco or vaping in any form anywhere by a juvenile is prohibited by law and will result in a citation to Juvenile Court with a subsequent fine and other punitive consequences. In addition to the court referral, five to ten days of ISS placement will be assigned.

Middle School Consequences

Middle school consequences could include parent conference, ISS, restorative conferencing, ALC and/or court petition depending on the severity of the offense.

Disciplinary Hearing Authority

A Disciplinary Hearing Authority (DHA) shall conduct appeals for students who have been suspended for more than ten (10) school days. Upon receiving notification of the request to appeal the suspension decision, the DHA shall provide written notification to the parent(s)/guardian(s)of the student, the student, and any other appropriate person of the time, place, and date of the hearing. The hearing shall be held no later than ten (10) days after the beginning of the suspension.

For more information, refer to Williamson County Board of Education Policy 6.309.

Interrogation and Searches

See Williamson County Board of Education policy 6.303 for more information regarding interrogation and searches of personal belongings and lockers.

Student Discrimination/Harassment/Bullying/Intimidation

Williamson County Schools has determined that a safe, civil, and supportive environment in school is necessary for students to learn and achieve high academic standards. In order to maintain that environment, acts of bullying, cyber-bullying, discrimination, harassment, hazing, or any other victimization of students, based on any actual or perceived traits or characteristics, are prohibited.

Bullying is not tolerated. We ask all parents/guardians and students to report any bullying to a teacher or staff member in the building. After a report is made, an investigation into the report will be initiated by administration within 48 hours. The investigation and required intervention will be implemented within 20 calendar days. Administration will notify the parent(s)/guardian(s) of all students involved. Administration will also provide information regarding any support services available. Administration will follow investigation procedures and definitions set forth in WCS Board Policy 6.304. Behavior that is found to be in violation of this policy shall be subject to discipline, up to and including suspension as deemed by administration.

Definition: Bullying is defined by Tennessee law as any act that substantially interferes with a student’s educational benefits, opportunities, or performance. Bullying is: 1) repeated, 2) intentional harm, 3) against someone perceived with less power.

Bullying has the effect of:

Physically harming a student or damaging a student’s property.

Knowingly placing the student or students in reasonable fear of physical harm to the student or damage to the student’s property.

Causing emotional distress to a student or students; or

Creating a hostile educational environment.

If a student needs help with resolving a conflict or if a student feels that he/she is being bullied, he/she should communicate with a staff member such as a teacher, counselor, or administration.

If a student or parent/guardian does not feel comfortable reporting a bullying incident directly to a WCS teacher or administrator, he/she can submit a Bullying Report. The student can leave his/her name or submit the report anonymously. An incident can also be reported through the WCS App. Falsifying reports will not be tolerated, and consequences will be given if it is determined that a bullying report has been falsified.

Suspensions
See Williamson County Board of Education policy 6.316 for more information regarding suspensions.

Title IX & Sexual Harassment
In order to maintain a safe, civil, and supportive learning environment, all forms of sexual harassment and discrimination on the basis of sex are prohibited. This shall cover employees, employees' behaviors, students, and students' behaviors while on school property, at any school-sponsored activity, on school-provided equipment or transportation, or at any official school bus stop in accordance with federal law.

The Title IX Coordinator shall respond promptly to all general reports as well as formal complaints of sexual harassment and may be reached at any time by phone or email.

For additional information concerning Title IX and sexual harassment, see board policy 6.3401 or the Title IX website.

Zero Tolerance
The following are zero-tolerance offenses that will result in a calendar year expulsion:

Bringing to school or being in unauthorized possession of a firearm or any dangerous weapon on school property;
Possession of drugs or alcohol, including any controlled substance, controlled substance analogue, or legend drug on school grounds or at a school-sponsored event;
Aggravated assault;
Assault that results in bodily injury upon any teacher, principal, administrator, any other employee of the school, or school resource ofﬁcer; and
Threats of mass violence

For more information, refer to Williamson County School Board policy 6.309.

Individual Needs of Students

English Learners

If the inability to speak and understand the English language excludes a student from effective participation in the educational programs offered by WCS, WCS shall take reasonable actions to provide the student equal access to its programs. Students who are English learners (EL) shall be identified, assessed, and provided appropriate services. No student shall be admitted to or excluded from any program or extracurricular activity based on the student’s surname or EL status.

The Superintendent shall evaluate the effectiveness of the district’s language assistance programs to ensure EL students will acquire English proficiency and the ability to participate in the standard instructional program within a reasonable period of time.

Parents/guardians of EL students shall be given notice of, and information regarding, the instructional program within the first thirty (30) days of the school year or within the first two (2) weeks of a student being placed in a language instruction educational program.

For more information, refer to WCSB Policy 4.207.

Homebound Instruction

The homebound instruction program is for students who because of a medical condition are unable to attend the regular instructional program. The homebound instruction program shall consist of three (3) hours of instruction per week while school is in session for a period of time determined, on a case-by-case basis, by WCS.

To qualify for this program, a student shall have a medical condition that will require the student to be absent for a minimum of ten (10) consecutive instructional days, or for an aggregate of at least ten (10) instructional days for a student who has a chronic medical condition. The student shall be certified by his/her treating physician as having a medical condition that prevents him/her from attending regular classes. The services provided to the homebound student shall reflect the student’s capabilities and be determined by the homebound instructor, after consultation with appropriate professional staff of the student’s assigned school.

For more information, refer to WCSB Policy 4.206.

Homeless Students

Homeless students shall be immediately enrolled, even if the student is unable to produce records normally required for enrollment (i.e., academic records, immunization records, health records, proof of residency) or missed the district’s application or enrollment deadlines.Parent(s)/guardian(s) are required to submit contact information to the district’s homeless coordinator. The Superintendent shall ensure that each homeless student is provided services comparable to those offered to other students within WCS, including transportation, special education services, programs in career and technical education, programs for gifted and talented students, and school nutrition.

For more information, refer to WCSB Policy 6.503 or visit the WCS website.

Migrant Students

The District shall:

Identify migratory students and assess the educational and related health and social needs of each student;
Provide a full range of services to qualifying migrant students including applicable Title I programs, special education, gifted education, vocational education, language programs, counseling programs, elective classes, ﬁne arts classes, etc.;
Provide migratory students with the opportunity to meet the same statewide assessment standards that all students are expected to meet;
To the extent feasible, provide advocacy and outreach programs to migratory students and their families and professional development for district staff; and
Provide parent(s)/guardian(s) an opportunity to participate in the program.

For more information, refer to WCSB Policy 6.503 for more information.

Section 504 and ADA Grievance Procedures

WCS is committed to maintaining equitable employment and educational practices, services, programs, and activities that are accessible and usable by individuals with disabilities. To discuss concerns or seek resolutions related to Section 504 or the ADA, contact Student Support Services. SSS shall respond to all complaints within twenty (20) days with a written response as well as information on further grievance procedures that may be followed if the complaining party is not satisfied with the coordinator's proposed resolution.

For more information, refer to WCSB Policy 1.802 or visit the Student Support Services website here.

Students in Foster Care

Students in foster care, including those awaiting foster care placement, shall be immediately enrolled, even if the student is unable to produce records normally required for enrollment (i.e., academic records, immunization records, health records, proof of residency) or missed the district’s application or enrollment deadlines.

WCS and the child welfare agency shall determine whether placement in a particular school is in a student’s best interest. Other parties, including the student, foster parents/guardians, and biological parents/guardians (if appropriate), shall be consulted. If the child has an IEP or a Section 504 plan, then the relevant school staff members shall participate in the best interest decision process. This determination shall be made as quickly as possible to prevent educational disruption.

WCS shall collaborate with the local child welfare agency to develop and implement clear and written procedures governing how transportation to a student’s school of origin shall be provided, arranged, and funded. This transportation will be provided for the duration of the student’s time in foster care.

For more information, refer to WCSB Policy 6.505.

Students from Military Families

A student who does not currently reside within Williamson County shall be allowed to enroll if he/she is a dependent child of a service member who is being relocated to Tennessee on military orders. To be eligible for enrollment, the student will need to provide documentation that he/she will be a resident of the district on relocation. Within thirty (30) of enrollment, the parent(s)/guardian(s) of the student shall provide proof of residency within the district.

Students with parent(s)/guardian(s) in the military may also be eligible for excused absences related to his/her deployment.

For more information, refer to WCSB Policy 6.506.

Students with Disabilities

Williamson County Schools, in compliance with federal and state law, performs a countywide Child Find. Child Find uses screening to find students in both public school or private school located in the geographic region who may need special education services and supports.

There are two types of screening. The first is a general screening of preschool age children throughout the school year. These screenings are on-going and serve preschool-aged children. The other kind of screening is only for school-aged children. A child can be referred for screening by school personnel, the family and/or individuals in the county (physicians, child care providers, etc.) This should be done any time it is suspected that a child has a disability.

Visit the Student Support Services tab on the WCS website (here) for more information.

Technology

Use of the Internet

Williamson County Schools supports the right of students to have reasonable access to various information formats and believes that it is incumbent upon students to use this privilege in an appropriate and responsible manner. Students will be given appropriate instruction in internet safety as a part of any instruction utilizing computer resources. Please see the Responsible Use Procedure. If your child violates these policies, they could lose technology access while at school.

For more information, refer to Williamson County Board of Education policy 4.406.

Use of Personal Communication Devices

Personal communication devices of any kind may not be used to take pictures, video, or audio recording in the school setting. Personal communication devices of any kind are only to be used during the school day for instructional purposes only, at the direction of a teacher. Students take full responsibility for personal communication devices at all times.

Artificial Intelligence

Artificial Intelligence (AI) is available to us in many different formats, but students and teachers should be aware that using it can pose individual and academic risks if not used properly. Within WCS, the use of AI should be balanced with consideration for security risks, privacy concerns, and academic integrity. For those reasons, Williamson County students and teachers must:

Use only WCS approved apps, including those with embedded AI.
Remain true to their own creativity and critical thinking skills.
Refrain from turning in work from any source without proper citation and presenting it as their own, as such action will be considered plagiarism.
Refrain from using AI to create any content that is illegal, discriminatory, defamatory, offensive or inappropriate to others.

District Wide Elementary School Student Handbook

Non-Discrimination Statement

Future Changes

Administration of Schools

Class Parties/Birthdays

There will be two class parties scheduled during the year – a winter party and an end of year party. The room parents and party planners for each classroom organize classroom parties and coordinate the plans with the teachers. Only the party planners (2-3 per class) and PTO Board members will be allowed to attend to facilitate parties. All foods for scheduled schoolwide and classroom celebrations must be pre-packaged with ingredients and nutritional values listed. Food made from home may not be distributed during the school day or brought into the classroom.

Students love to celebrate birthdays at school, as it is a memorable time to share with teachers and friends. In an effort to be conscious of allergies, promote a healthy lifestyle, and maximize learning time, please send in a non-edible treat for everyone in the classroom (pencils, bookmarks, etc.), donate a book in your child’s name to our school library, donate an educational game or book to your child’s classroom teacher, or have a family member come and read to the class. Individual invitations to private birthday parties may not be distributed during school hours unless there is an invitation for every child in the class.

Custodial Agreements/Parenting Plan

Drug-Free Schools

Emergency Closings

If parents/guardians use SACC at their elementary school, additional information will be communicated as necessary.

Extracurricular Activities, Clubs, and Organizations

Field Trips

Students have the opportunity to participate in several field trips as extensions of classroom activities throughout the year. Teachers will notify parents/guardians concerning field trips and send home permission forms for parent/guardian's signature. The school must have on file written permission from the parent/guardian before a student may go on a field trip. If the written permission slip is not returned by the due date, the child will not be able to attend the field trip. Students will travel by bus to and from all off-campus trips. Any exceptions to this procedure must be approved by the principal. See the WCS website (here) for more information about volunteering to chaperone a field trip.

Fire, Tornado, and Emergency Drills

See Williamson County Board of Education policy 3.202 for more information on emergency procedures.

Moment of Silence or Prayer

Tennessee State Law – (TCA 49-6-1004):

Notification of Rights Under FERPA

See the WCS website for more information on the Family Educational Rights & Privacy Act.

Parent and Family Communication

Pet Policy

Due to allergies and potential safety concerns, pets of any kind are not allowed in the school building or on the school campus without permission from the classroom teacher and the principal.

Photography and Videography Guidelines

Parents are advised not to post on social media any pictures taken at school that include any children other than their own.
Picture-taking at non-public school events: These events occur before, during, and after school and include class parties, field trips, assemblies to which the public is not invited (ex. talent show during the day, etc.) Parents are encouraged to take photos/video of their own children but should not take photos/video of other children.
Picture-taking at public school events: This includes events that are open to the public such as Back to School Bash, Family Fun Night, etc. Parents may take photos at public school events that include other people's children but should avoid posting these photos to social media.

Recess and Playground Safety

T.C.A. 49-6-1021 requires that an LEA to provide at least one fifteen (15) minute period of physical activity each school day. Williamson County Board of Education policy 3.2011 details safety requirements for WCS playgrounds.

Children go to recess everyday unless it is raining or extremely cold/hot. Please keep this in mind when helping your child select clothing and shoes for the day. The following guidelines from the Williamson County Schools Standard Operating Procedure (SOP) are used to determine whether students will go outside or have indoor recess:

Students will not go outside for recess when the outdoor temperature including wind chill is less than 32 degrees. In addition, if the wind chill is less than 40 degrees with precipitation, students will not go outside.
When the heat index is between 90 F and 100 F, the principal will monitor and consider the appropriateness of outdoor activities. Recess time may be decreased.
When the heat index is 100 F or greater students will not go outside for recess.

SACC (School Age Child Care)

SACC offers before and after school care (6:30 am - 6:00 pm). SACC also has a summer program. Please click here for more information.

School Nutrition Program

See the WCS website (here) for more information about the school nutrition program.

Student Enrollment

Student Fees

See WCS website (here) for more information about student fees.

Student Withdrawal

Textbooks

Toys

Students are not allowed to bring toys of any kind to school. Classroom teachers will communicate with parents and guardians about any exceptions to this policy including when it may be appropriate to bring items from home, what those specific items may be, and what they will be used for during instruction/class time.

Transportation

Bus Riders

See the WCS website (here) for information, policies, and practices regarding bus transportation.

Car Riders

Your school will communicate with you at the beginning of the school year regarding procedures for car riders.

Walkers/Bikers

Your school will communicate with you at the beginning of the school year regarding procedures for walkers and/or bikers.

Transportation Changes

Parents/guardians are encouraged to communicate changes in transportation with their child’s school at least 1 hour prior to dismissal.

Visitors to Schools

All visitors must enter and exit through the main office doors.
Parents/guardians, visitors, and volunteers must present photo identification to enter the building.
All visitors must sign in and out in the office and wear a visitor or volunteer sticker/badge at all times.
School personnel escort visitors visiting the school.
Family members may join their children for lunch. There is a designated table for parents or guardians to eat with their child. This table is for the parent/guardian and child only.

See WCSB Policy 1.501 for additional information.

Student Academic Achievement

Assessment

Attendance

Tardies and Early Dismissals

Students arriving after the start of school are tardy. See WCS website for start times and dates for Late Start Days.

Excused Absences

Written Documentation

Notes should state:

Child’s name
Teacher’s name
Date(s) of absence
Reason for absence
Doctor’s note attached (if applicable)
Parent or guardian signature

School Notification

3 unexcused absences - parents/guardians will be notified via email or phone.
5 unexcused absences – Tier II truancy intervention begins, and a meeting will be held with family and school personnel. The team will create a contract to support the family and ensure subsequent school attendance. Follow-up meetings will be planned to monitor progress.
If the student continues to accumulate absences, Tier III of truancy intervention may be triggered and additional interventions, including potential juvenile court referral, will be established.
The Tennessee Department of Education Accountability Regulations (ESSA) defines students as "chronically absent" after 18 absences per year, regardless of excused or unexcused. Students who accumulate 18 or more absences will be considered “Chronically Absent” and reported to the state.

Grading System

See Williamson County Board of Education Policy 4.600 for information regarding the grading system.

Homework

Student Progress

Student performance may be accessed through Skyward Family Access for all students. For Kindergarten and First Grade, standards-based report cards will be available in Skyward at the end of each nine week grading period. Parents/guardians may request that a printed copy of their student’s report card be sent home each nine weeks. More information regarding student progress polices can be found in WCS Board of Education Policy 4.603.

Student Welfare

Injury/Illness at School

If a student becomes ill or injured at school, the teacher will have the student evaluated by the school nurse. Through her examination and in accordance with the district WCS Illness Guidelines, the nurse will determine treatment or if the student does not meet criteria to stay in school. The nurse will notify parents if a student becomes significantly ill or injured.

If the school nurse determines that your child needs to leave, we ask that you or an emergency contact pick up your child within the hour that you are called.

Communicable Diseases

If you have any other questions regarding health services, policies or procedures, please visit the Williamson County Schools Health Services page.

Immunizations

Exceptions, in the absence of an epidemic or immediate threat thereof, will be granted to any student whose parent/guardian files with school authorities the following:

A signed, written statement that such immunization and other preventative measures conflict with the parent’s or guardian’s religious tenets and practices, affirmed under the penalties of perjury;
A written statement from the student’s doctor excusing the student from immunization due to medical reasons;
Any student determined to be homeless, pursuant to federal law, may not be denied admission because of the student’s lack of immunization records due to being homeless.

Proof of exceptions will be in writing and filed in the same manner as other immunization records.

Medicines

The school nurse may only administer medications that are provided and authorized by the parent/guardian. You can find the medication authorization form here.

Physical Examinations

Each student shall have a complete physical examination prior to:

Entering public school for the first time
Participation as a member of any interscholastic athletic team on an annual basis.

Cost of the examination shall be borne by the parent/guardian of the student. These records shall be on file in the student’s record.

In general, the school will not conduct physical examinations of a student without parental consent or by court order, unless the health or safety of the student or others is in question.

Student Discipline & Behavior

Corporal Punishment

Discipline

Discipline in Williamson County Schools is student centered, responsive, and timely. Students will be responsible for abiding by the district’s Student Code of Conduct, WCS Board of Education Policy 6.300.

Dress Code

Students should dress appropriately for comfort, weather and learning. Students will follow the guidelines set forth by Williamson County School Board policy 6.310.

Illustration of the Dress Code

Interrogation and Searches

See Williamson County Board of Education policy 6.303 for more information regarding interrogation and searches.

Student Discrimination/Harassment/Bullying/Intimidation

Bullying is not tolerated. We ask all parents/guardians and students to report any bullying to a teacher or staff member in the building. An investigation into the report will be initiated by an administrator within 48 hours. The investigation and required intervention will be implemented within 20 calendar days. Administration will notify the parent(s)/guardian(s) of all students involved. Administration will also provide information regarding any support services available. Administration will follow investigation procedures and definitions set forth in WCS Board Policy 6.304. Behavior that is found to be in violation of this policy shall be subject to discipline, up to and including suspension as deemed by administration.

Bullying has the effect of:

Physically harming a student or damaging a student’s property.

Knowingly placing the student or students in reasonable fear of physical harm to the student or damage to the student’s property.

Causing emotional distress to a student or students; or

Creating a hostile educational environment.

If a student needs help with resolving a conflict or if a student feels that he/she is being bullied, he/she should communicate with a staff member such as a teacher, counselor, or administration.

Suspensions

See Williamson County Board of Education policy 6.316 for more information regarding suspensions.

Title IX & Sexual Harassment

In order to maintain a safe, civil, and supportive learning environment, all forms of sexual harassment and discrimination on the basis of sex are prohibited. This shall cover employees, employees' behaviors, students, and students' behaviors while on school property, at any school-sponsored activity, on school-provided equipment or transportation, or at any official school bus stop in accordance with federal law.

The Title IX Coordinator shall respond promptly to all general reports as well as formal complaints of sexual harassment and may be reached at any time by phone or email.

For additional information concerning Title IX and sexual harassment, see board policy 6.3401 or the Title IX web page.

Zero Tolerance

The following are zero-tolerance offenses that will result in a calendar year expulsion:

Bringing to school or being in unauthorized possession of a firearm or any dangerous weapon on school property;

Possession of drugs or alcohol, including any controlled substance, controlled substance analogue, or legend drug on school grounds or at a school-sponsored event;

Aggravated assault;

Assault that results in bodily injury upon any teacher, principal, administrator, any other employee of the school, or school resource ofﬁcer; and
Threats of mass violence

For more information, refer to Williamson County School Board policy 6.309.

Individual Needs of Students

English Learners

If the inability to speak and understand the English language excludes a student from effective participation in the educational programs offered by WCS, the district shall take reasonable actions to provide the student equal access to its programs. Students who are English learners (EL) shall be identified, assessed, and provided appropriate services. No student shall be admitted to or excluded from any program or extracurricular activity based on the student’s surname or EL status.

For more information, refer to WCSB Policy 4.207.

Homebound Instruction

For more information, refer to WCSB Policy 4.206.

Homeless Students

Homeless students shall be immediately enrolled, even if the student is unable to produce records normally required for enrollment (i.e., academic records, immunization records, health records, proof of residency) or missed the district’s application or enrollment deadlines. Parent(s)/guardian(s) are required to submit contact information to the district’s homeless coordinator. The Superintendent shall ensure that each homeless student is provided services comparable to those offered to other students within WCS, including transportation, special education services, programs in career and technical education, programs for gifted and talented students, and school nutrition.

For more information, refer to WCSB Policy 6.503 or visit the WCS website.

Migrant Students

The District shall:

Identify migratory students and assess the educational and related health and social needs of each student;
Provide a full range of services to qualifying migrant students including applicable Title I programs, special education, gifted education, vocational education, language programs, counseling programs, elective classes, ﬁne arts classes, etc.;
Provide migratory students with the opportunity to meet the same statewide assessment standards that all students are expected to meet;
To the extent feasible, provide advocacy and outreach programs to migratory students and their families and professional development for district staff; and
Provide parent(s)/guardian(s) an opportunity to participate in the program.

For more information, refer to WCSB Policy 6.503 for more information.

Section 504 and ADA Grievance Procedures

For more information, refer to WCSB Policy 1.802 or visit Student Support Services.

Students in Foster Care

For more information, refer to WCSB Policy 6.505.

Students from Military Families

Students with parent(s)/guardian(s) in the military may also be eligible for excused absences related to his/her deployment.

For more information, refer to WCSB Policy 6.506.

Students with Disabilities

There are two types of screening. The first is a general screening of preschool age children throughout the school year. These screenings are on-going and serve preschool-aged children. The other kind of screening is only for school-aged children. A child can be referred for screening by school personnel, the family and/or individuals in the county (physicians, childcare providers, etc.) This should be done any time it is suspected that a child has a disability.

Visit Student Support Services on the WCS website for more information.

Technology

Use of the Internet

Williamson County Schools supports the right of students to have reasonable access to various information formats and believes that it is incumbent upon students to use this privilege in an appropriate and responsible manner. Students will be given appropriate instruction in internet safety as a part of any instruction utilizing computer resources. Please see the Responsible Use Procedure. If your child violates this policy, they could lose technology access while at school.

For more information, refer to Williamson County Board of Education policy 4.406.

Use of Personal Communication Devices

Personal communication devices of any kind may not be used to take pictures, video, or audio recording in the school setting. If, as a parent/guardian, you feel that it is imperative for your child to have a personal communication device (smart phones, smart watches, etc.) at school for after school communication, the device should not be disruptive to the learning environment. If a device causes a disruption to the learning environment, it may be taken up and returned only to a parent/guardian. Students take full responsibility for personal communication devices at all times. The school is not liable for any loss or damage.

Hillsboro School Information

Recess/Playground Safety

Students will have recess for up to 30 minutes each day.

We strive hard to put safety first at Hillsboro. To that end we have established common playground rules. Please review these rules with your children.

Respect the rights and feelings of others.
You may not cause a problem for yourself or anyone else on the playground.
Rough play will not be tolerated (touch football only!)
Learn to interact with others in a positive manner - cooperate.
Play fairly and take turns.
Rocks, sticks, dirt... are to remain on the ground.
Playground equipment must be used correctly. Rules for slides, climbing equipment and swings are reviewed at the beginning of each year and throughout the year as needed.

Staff members observing children on the playground are equipped with a first aid kit and a two-way radio for additional safety. Children may be removed from play for a "cool-down" period if involved in unsafe playground behavior.

Children go to recess everyday unless it is raining or extremely cold/hot. Please keep this in mind when helping your child select clothing and shoes for the day. Hillsboro will follow Williamson County Schools Standard Operating Procedures (SOP) regarding whether students will go outside or have indoor recess. This SOP was carefully written by a team of people including medical professionals to determine what is safe for students. As you know, we all value recess time and the opportunity for students to get some exercise; however, the effects of cold and heat exposure can be very uncomfortable and even life threatening. Therefore, guidelines have been established.

Students will not go outside for recess when the outdoor temperature including wind chill is less than 32 degrees. In addition, if the wind chill is less than 40 degrees with precipitation, students will not go outside.
When the heat index is between 90 F and 100 F, the principal will monitor and consider the appropriateness of outdoor activities. Recess time may be decreased.
When the heat index is 100 For greater students will not go outside for recess.

Finally, the county provided guidelines regarding appropriate dress. The following has been recommended:

Wind chill below 60 degrees: jacket or long sleeves recommended
Wind chill below 50 degrees: coat and long pants recommended
Wind chill below 40 degrees: gloves and hats with previously recommended gear necessary

Athletics

Sports Physical and Final Forms

Once you have obtained a physical form completed by a physician, you will need to make copies to give to the coaches on the first day of tryouts. Please do not give a coach your original physical. They do not keep them after the season. If your child plays more than one sport, you will need a copy of your physical for each coach. Students will not be allowed to tryout without a physical.

Final Forms: In addition to providing the coach with a hard copy of the sports physical, students are required by the WMAA to upload and update documents in the online Final Forms. Parents and students will need to visit wcs-tn.finalforms.com to setup an account, upload documents, and make changes to existing selections of sports to participate in.

Athletic Eligibility

For any athlete to play in a game, he/she must have attended school for at least one half of the school day on game day. The half-day mark is 12:05 PM.

Academic Eligibility Requirements

To be eligible to try-out or participate on an athletic team, student must pass (70% or above) all four academic subjects: Language Arts, Math, Science and Social Studies in the previous 9-week grading period. The previous 9-week grading period is the last 9-week grading period school was in session. Once a student makes a team, academic eligibility must be maintained.

To ensure this is accurate, during the sports season the following will occur:

Coaches will provide teachers and Hillsboro administration with team rosters once teams are formed.
Hillsboro administration will set up an activity group in Skyward with the team roster for coaches to access and monitor their players' grades throughout the season.
Hillsboro administration, coaches and academic teachers will certify those students with a passing grade (70% or above) at the end of each progress report period (4 ½ weeks) and at the end of each grading period (9 weeks).
Students whose grades in any of the four academic subjects listed above fall below 70% for the progress report period (4 ½ weeks) will be placed on probation through the end of the grading period (9 weeks). Students on probation may practice, but not dress out or play in a game. As soon as the grade has improved to an average of 70% or above, the student will be allowed to participate on the team, except that a student shall not dress out or play for at least one week after being placed on probation. If the grade has not improved to an average of 70% or above by the end of the grading period (9 weeks), the student will be ineligible for participation in any athletic team for the upcoming 9-week grading period. Student grades will be reassessed at the end of the upcoming 9-week grading period to determine future re eligibility.
Students whose grades in any of the four academic subjects listed above fall below 70% for the grading period (9 weeks) will be placed on probation through the end of the next progress report period (4 ½ weeks). Students on probation may practice, but not dress out or play in a game. As soon as the grade has improved to an average of 70% or above, the student will be allowed to participate on the team, except that a student shall not dress out or play for at least one week after being placed on probation. If the grade has not improved to an average of 70% or above by the end of the progress report period (4 ½ weeks), the student will be ineligible for participation in any athletic team for the remainder of the current 9-week grading period.

Student grades will be reassessed at the end of the 9-week grading period to determine future re-eligibility.

Hillsboro administration is responsible for enforcing probation and ineligibility status.

Cell Phone Policy

Cell phones, Apple watches and cameras may not be used and are to remain in your child's backpack and turned off during the school day. Student cell phones or Apple watches are not to be used to text or call parents/guardians at any time. If a student needs to contact a parent during the school day they must come to the office. If you need to contact your student during the school day, please call the office and we will bring them to the office to call you.

Parents are encouraged to attend any community meetings regarding digital citizenship.

Chromebook Policy

WCS-issued Chromebooks will be provided at the beginning of the school year. Before students are issued a Chromebook, both the child and parent must read and sign the Acceptable Use Policy, the Video Conferencing form and the Authorization District Device form. These forms will be made available in Skyward prior to the start of school for review and acceptance.

Students must act responsibly with their Chromebooks. Teachers will review proper practices with students to maintain good condition. If a student willingly and intentionally damages a Chromebook, the student may be charged for repairs up to the total cost for replacement. Charges will be determined by administration.

Students should take their Chromebook home nightly to charge the device, use the device for any assigned homework, and to be prepared for any transition to Remote Learning. Student-issued Chromebook charge cords are not needed at school.

Grading Practices

Skyward

Parents and students are expected to set up a Skyward Family Access account to monitor students' academic performance as grades are entered in the teachers' grade books. Through Skyward Family Access, triggers can be set so that an email is sent when your child's grade drops below a designated numerical average. To set up a Skyward Family Access account, please visit https://www.wcs.edu/.

Choose the Parents and Students tab and click WCS Family Access. You will need a WCS-issued username and password to activate your account.

Progress Reports grades are updated in Skyward Family Access for progress reports at the halfway mark (4.5 weeks) of the 9 weeks reporting period. Parents can access these grades electronically through the Family Access account.

Report Cards Report Cards are generated at the end of each nine-week grading period into a PDF file in your Family Access account.

Grading System for Kindergarten - 1^st Grade

Kindergarten-l5¹ Grade Core Content Areas (Literacy, Mathematics, Science, Social Studies):

5 - The student has mastered grade level standards for this component and is engaged in deeper study.

4 - The student has mastered the standard.

3 - The student has been introduced to the standard and is making expected progress toward mastery.

2 - The student has been introduced to the standard and is not making expected progress toward mastery. (Parent communication required.)

1 - The student has not mastered the standard. The standard has not been introduced and/or assessed.

Kindergarten Non-Core and Work Skills/Habits

S: Satisfactory (Has met expected outcomes)

P: In Progress (Is working towards expected outcomes)

Grades 1^st - 5^th Non-Core and Work Skills/Habits

S: Satisfactory (Has met expected outcomes)

P: In Progress (Is working towards expected outcomes)

U: Unsatisfactory (Not working towards expected outcomes)

Grading System for Grades 2^nd-8^th Grades

The grading system for grades 3-12 shall be the following:

Grade:

A B C D F

P/F

Grade Range 91 - 100

81 - 90

72 - 80

70 - 71

0-69

Incomplete (must be removed during the next grading period) Credit by Examination

Retention

Refer to WCS Board Policy 4.603 for specific information about promotion and retention.

The purpose of retention is to benefit the educational development of the individual. Administration has authority to assign retention, and decisions on retention will be made with great care. Retention will be based on the following guidelines: teacher's recommendation, judgment, evaluation; grades and daily work; effort; maturity, and mastery of grade-appropriate skill in the core curriculum. When in doubt about retention, please confer with administration about the Light's Retention Scale.

Research shows that retention benefits very few students. If a student is to be retained, a conference will be scheduled with the parents, teacher(s), and principal. The entire team will discuss the evidence and probable best decision. The final decision of whether to retain a student must be made by the principal.

Scholar Dollars

Hillsboro believes in positively reinforcing students when they make great choices, particularly when they exceed the school's expectations. Students can earn Scholar Dollars throughout the year when going above and beyond in the areas of being respectful, responsible, and taking pride. Students can use their Scholar Dollars to enter drawings for giveaways at Scholar Hollers, purchase items at the Scholar Store, and to earn a variety of school-wide or classroom-specific incentives. Our goal is for students to be respectful, responsible, and take pride, regardless of whether they earn Scholar Dollars. Scholar Dollars serve as a fun way to celebrate making good, positive choices.

Visitors/Volunteers

Parents and immediately family members may eat lunch with their child during the school year. Only students of that family member are permitted to attend. Visitors will eat at the round tables in the front lobby.

All visitors must enter and exit through the main office doors.
Parents, visitors, and volunteers must present photo identification to enter the building.
All visitors must sign in and out in the office and wear a visitor or volunteer sticker/badge at all times.
Parents and visitors must schedule appointments to visit classrooms in the event of a conference or volunteering in the classroom.
School personnel escort visitors touring the school.
Office personnel must verify the identification of individuals when releasing a student. Parents must communicate in writing the permission for someone to pick up a student other than the parent. Office personnel will ask for a driver's license as an ID when someone comes to school to check out a student.

The school team appreciates the efforts and support of the many parent volunteers who work in partnership to provide a safe and caring learning environment focused on the academic achievement of all students. Volunteer workers are needed. Please notify your child's teacher or the PTO if you are interested.

Background Check and Fingerprinting - The school district established a three-tiered guideline to protect children and to continue to maintain the high levels of volunteerism that we enjoy in our district. Please note that the Volunteer Application and Confidentiality Agreement is an annual expectation. All parents and community members who wish to volunteer at any level must complete that paperwork at Hillsboro. If you completed the district requirements for background checks and fingerprinting in a county school last year, then you are on our Hillsboro approved list. If you have not yet done so, you may want to consider this step.

Please note the three tiers

*Tier 1 does not require documentation. Tier 1 volunteers are those who volunteer occasionally; in a highly public setting with little or no contact with students; and who are under constant supervision by Williamson County Schools personnel.

*Tier 2 requires the Volunteer Application and Confidentiality Agreement. Tier 2 volunteers are regular volunteers with student contact but are under constant supervision of Williamson County personnel.

*Tier 3 requires the Volunteer Application and Confidentiality Agreement and a criminal background fingerprint check through the Williamson County Schools Human Resources Department. Tier 3 volunteers are those who have unsupervised contact with students on or off campus. Parents who work with small instructional groups of students during the school day or who chaperone field trips are considered Tier 3.

Transportation

Car Arrival

Students may be dropped off at school starting at 8:10 AM. Do not drop students off unless a school employee is outside to receive them. Please follow the traffic pattern in front of the school. Do not drop students off anywhere else on campus other than the single car line in front of school.

Dismissal

Car riders must be dismissed via the car rider line. Do not park and come in the building to pick up your student during dismissal. Pick up before 3:10 PM if your student needs to leave school early.

Parents will be given car tags. You may pick up additional tags in the front office if needed. Upon arrival follow these instructions:
The staff directs cars to form three lanes with cars pulling up to the designated area.
Staff will send students out once all cars are stopped.
When your car is positioned for pick up, please turn off your car engine for safety.
The staff will dismiss students to cars.
Staff will indicate when cars are free to leave the lines. Do not pull away until directed to do so.

Transportation Changes

Please plan ahead. Send a note to the office indicating any change in transportation for that day. Only make changes by phone in cases of an emergency. If a phone call is necessary for an emergency transportation change, it must be communicated by 12:00 PM. We will not accept transportation changes after that time. If the student will be riding home with someone not on their emergency contact list, we must have written documentation. You may email your permission to the Front Office Secretary, Sharon Williams: sharon.williams@wcs.edu

Bus Changes

All students must have a written note signed by a parent to ride home on a different bus. Students need to bring the note to the office and obtain a bus pass to be given to the driver. Only make changes during the day in cases of emergency. If a change is necessary for an emergency bus change, it must be communicated by 12:00 PM. The office must receive a phone call and an email to confirm a change. Students without written permission for a transportation change will be sent home according to their daily dismissal procedure.

Inclement Weather and Early Closings

Every family should have a plan in place in case school should close early due to inclement weather. The WCS central office will send out a phone call to notify all families that school will be dismissing early. Therefore, there is not a need to call the front office to inquire about school dismissing early. The school's phone system cannot handle the volume of last-minute phone calls to give students individual directions. Generally, it is best for the plan to be that the student will ride the bus home on any day school must close early. All students should have a key or some other method of access to their homes in case of emergencies. All after school events are automatically cancelled if school is cancelled or closes early.

Bus Riders

Students are expected to behave in a safe and respectful manner and to follow directions given by the bus driver. Please review Williamson County School Policy 3.400. We ask you to read it with your child. This policy will be strictly followed for the safety of all children. Students are to stay seated on the bus, demonstrate self-control, and talk quietly. No food should be eaten on the bus. Riding the school bus is a privilege. Any inappropriate behavior will result in disciplinary action which may include suspension from riding the bus. Specific questions about bus routes and times for bus arrival should be addressed to the school system transportation department (472-4950) or checked on the website above.